Top 12 Free Landscaping Estimate Template Resources for 2025

Creating professional, accurate landscaping estimates is the first step to winning profitable jobs, but building them from scratch is a massive time drain. Whether you're bidding on a small residential planting or a large commercial hardscape project, a well-structured template can save you hours, reduce errors, and ensure you never forget to account for critical costs like labor, materials, and overhead.

Manual spreadsheets and Word documents are a common starting point, but they often lack the formulas, professional polish, and scalability needed to grow your business effectively. This guide cuts through the noise and gets straight to the solution. We've curated a comprehensive list of the 12 best sources for a free landscaping estimate template, ranging from simple downloadable PDFs to versatile spreadsheets and even a look at how automated platforms can eliminate manual work entirely.

This resource is designed to help you quickly find the right tool for your specific needs. For each option, you'll find a direct link, a clear breakdown of its ideal use case, and an honest assessment of its strengths and limitations. We will show you exactly what to expect, so you can choose the perfect free landscaping estimate template to streamline your bidding process, win more jobs, and boost your bottom line without wasting valuable time.

1. Exayard: AI-Powered Estimating Platform

While not a conventional free landscaping estimate template, Exayard earns the top spot as a powerful alternative for professionals ready to move beyond static spreadsheets. It's an AI-driven platform designed to automate the most time-consuming part of estimating: the takeoff process. Instead of manually counting plants or measuring turf from a blueprint, users upload a plan (PDF, DWG, or image), and Exayard's AI handles the rest.

This automation is its key differentiator. The platform's AI is specifically trained for landscaping, recognizing irrigation heads, plant symbols, and hardscape materials. Once the takeoff is complete, Exayard converts the data into a polished, customizable proposal using your firm's branding and pricing. This integrated workflow significantly reduces the risk of human error and frees up estimators to bid on more projects.

Who Is It Best For?

Exayard is built for growing landscaping companies, estimators, and project managers who find manual takeoffs and spreadsheet management to be major bottlenecks. If your team frequently bids on complex residential or commercial projects from architectural plans, the time savings can be substantial. It's an ideal step up when free templates become too cumbersome to manage at scale.

• Pros:

  • Massive Time Savings: The AI-powered takeoff process can reduce estimation time by up to 50%, allowing teams to submit more bids.
  • Improved Accuracy: Automated counts and measurements minimize costly human errors, ensuring proposals accurately reflect the project scope.
  • End-to-End Workflow: Seamlessly converts takeoffs into professional, client-ready proposals and exports to Excel or PDF.
  • No-Risk Trial: Offers a 14-day free trial without requiring a credit card, letting you validate its ROI firsthand.

• Cons:

  • Subscription Cost: As a premium software, it requires a paid subscription. Pricing is not public, so you must contact sales.
  • AI Verification: While very accurate, users should still review the AI's output, especially on non-standard or complex plans.

Website: https://exayard.com

2. Jobber

Jobber offers a flexible free landscaping estimate template that serves as an excellent starting point for service businesses. It provides downloadable templates in both PDF and Excel formats, but its main feature is an in-browser customizer. This tool allows you to create and send professional-looking estimates directly via email or text without needing any special software, making it a highly accessible option.

The platform is designed as a bridge for businesses looking to transition from static documents to a more integrated workflow. While the templates are free, they are also part of Jobber's larger field service management ecosystem. This means an accepted estimate can eventually be converted into an invoice and managed within their paid software, offering a clear upgrade path for growing companies.

Who Is It Best For?

Jobber's templates are ideal for small to mid-sized landscaping and home service businesses that need a clean, professional estimate generator but aren't ready for a full-scale estimating platform. It's particularly useful for contractors who want to quickly create and send quotes from a phone or computer and value the option to later integrate quoting with invoicing and job management.

• Pros:

  • Purpose-Built for Service Businesses: The layout and fields are designed specifically for landscaping and home services.
  • Multiple Formats: Offers downloadable PDF and Excel files, plus a convenient online generator.
  • Clean and Professional: The templates feature a clear layout for line items, totals, and terms and conditions.
  • Path to Integration: Provides a direct route to using a comprehensive field service management tool for invoicing and scheduling.

• Cons:

  • Requires Email Capture: You must provide an email address to access the free tools, which leads to marketing for their paid software.
  • Advanced Features Are Paid: Deeper functionalities like converting estimates to jobs and client management require a paid Jobber subscription after the trial.

Website: https://www.getjobber.com/free-tools/estimate-template/landscaping/

3. Jotform

Jotform offers a unique, form-driven approach to the free landscaping estimate template. Instead of a static file, it provides a cloud-based spreadsheet (Jotform Tables) that can be connected to a custom online form. This allows potential clients to fill out an estimate request on your website, with their information automatically populating a new row in your estimating table, creating an organized, centralized hub for all incoming leads.

The key differentiator is this seamless form-to-table workflow. The table template itself is fully editable, with columns for materials, labor descriptions, hours, and unit costs. Because it's cloud-based, it works across desktop and mobile devices and can be easily shared with team members. This system streamlines the initial data collection part of the estimation process, ensuring all necessary client details are captured consistently before you even begin pricing.

Who Is It Best For?

Jotform is ideal for landscaping businesses that want to automate their lead intake and centralize estimate requests without complex software. If you're looking to add a professional "Request a Quote" form to your website that feeds directly into a manageable estimating worksheet, this is one of the fastest and easiest ways to do it. It suits teams that prioritize cloud access and simple automation.

• Pros:

  • Automated Data Entry: Connecting a public-facing form to the table template saves significant time on manual data entry from emails or phone calls.
  • Cloud-Based and Collaborative: The template is accessible anywhere and can be shared with team members for real-time collaboration.
  • Easy to Deploy: The form builder and table template are user-friendly and require no coding to set up and embed on a website.
  • Generous Free Tier: The free plan is robust enough for small businesses to manage a considerable number of submissions.

• Cons:

  • Spreadsheet-Focused: The primary interface is a table, not a polished, client-facing quote document, so you may need to export data to create a final proposal.
  • Usage Limits: Advanced features and higher submission volumes require upgrading to a paid subscription plan.

Website: https://www.jotform.com/table-templates/landscape-estimate-template

4. Smartsheet: Curated Collection with How-To Guides

Smartsheet offers a comprehensive resource hub for various business templates, including a well-structured free landscaping estimate template. Unlike dedicated landscaping software, Smartsheet presents its template as part of a larger collection for tradespeople, providing it in multiple familiar formats. This makes it an excellent choice for contractors who prefer working with standard office software and appreciate having clear instructions alongside the downloads.

The primary advantage here is versatility. Whether your team operates on Microsoft Office or Google Workspace, you can download a version that integrates directly into your existing workflow without any friction. The page also includes how-to guidance, explaining what each section of the estimate is for. This educational component is particularly useful for new business owners or estimators looking to formalize their bidding process.

Who Is It Best For?

Smartsheet is ideal for small to mid-sized landscaping businesses, freelancers, or administrative staff who need a reliable, no-frills template that works with software they already own. If you value having multiple format options (Excel, Word, Google Sheets, PDF) and want some basic instructions to ensure you're filling out the estimate correctly, this is a top-tier resource.

• Pros:

  • Multiple Formats: Downloadable in Excel, Word, Google Sheets, and PDF, offering maximum flexibility for any office environment.
  • How-To Guidance: The webpage includes helpful tips and explanations for using the estimate template effectively.
  • Completely Free: All template downloads are free and do not require a Smartsheet subscription to use.
  • Clean and Professional: The design is straightforward, presenting costs clearly to the client without unnecessary complexity.

• Cons:

  • Not Landscaping-Specific: The template is a general trade estimate adapted for landscaping, so it may lack specialized fields.
  • Smartsheet Upsell: While the templates are free, the site naturally encourages users to try the paid Smartsheet software for more advanced project management.

Website: https://www.smartsheet.com/job-work-estimate-templates

5. ArcSite: Template for Drawing-Based Estimates

ArcSite offers a free landscaping estimate template geared toward contractors who frequently work with site drawings and need a more structured, calculation-driven approach. While the template is a standalone Excel file, it’s designed as a gateway to ArcSite’s broader takeoff and drawing application. The template itself is a robust starting point, with pre-built formulas that handle unit costs, margins, and totals automatically.

Its main advantage lies in its detailed, predefined categories for plants, hardscape materials, and labor, making it easy to input quantities and see costs populate instantly. This structure helps prevent simple math errors and ensures all key project components are accounted for. The template also includes a clean, client-ready summary sheet that pulls data from your detailed cost breakdown, creating a professional proposal without extra effort.

Who Is It Best For?

This template is ideal for landscapers who need a more sophisticated spreadsheet than a basic list of items. If your estimating process involves takeoffs from drawings or you need to accurately track unit costs for plants, pavers, and labor hours, this template provides the necessary framework. It's a great middle-ground for those not yet ready for full-fledged software but who have outgrown simple, formula-free documents.

• Pros:

  • Reduces Math Errors: Built-in formulas for totals and margins speed up quoting and minimize calculation mistakes.
  • Structured for Takeoffs: Well-suited for businesses that use drawings, with organized categories for common landscaping costs.
  • Professional Output: The integrated client summary sheet produces a polished, easy-to-read document for proposals.

• Cons:

  • Email Gated: You must submit your email address to download the template, which leads to marketing follow-ups.
  • Upsell-Oriented: The template is designed to introduce users to the paid ArcSite application; advanced features require a subscription.

Website: https://www.arcsite.com/utility/landscaping-estimate-template

6. RealGreen: Professional Green-Industry Template

RealGreen offers a clean, professional free landscaping estimate template designed specifically for green-industry businesses. It serves as an excellent entry-level option for contractors who need a simple, print-ready document without the complexity of spreadsheets. The template is provided as a straightforward PDF download, making it universally accessible and easy to fill out by hand or with a PDF editor.

The layout is logical and comprehensive for most basic jobs. It includes dedicated fields for item descriptions, quantities, unit costs, and totals, along with ample space for job-specific notes and standard terms and conditions. A key benefit is that this template is part of RealGreen's larger library of free forms for lawn care, pest control, and other field services, providing a consistent branding look across different business documents.

Who Is It Best For?

This template is ideal for small to mid-sized landscaping or lawn care companies looking for a professional-looking, no-fuss estimate form. It's particularly useful for service providers who prefer printing physical copies for on-site client consultations or those who want a standardized document that can be used alongside other forms from the RealGreen library for a cohesive feel.

• Pros:

  • Green-Industry Specific: Tailored fields and layout are relevant to landscaping and lawn care services.
  • Simple and Professional: The design is clean and presents a polished image to clients without requiring any setup.
  • Resource Library: Provides access to a suite of related templates, helping standardize all your business forms.
  • Instantly Usable: As a PDF, it's easy to download, print, and use immediately.

• Cons:

  • Static Format: Lacks the auto-calculation features of a spreadsheet, requiring manual math that can lead to errors.
  • Limited Customization: Editing the design or adding a logo requires external PDF editing software.
  • Promotes Paid Software: The template is a lead-in to RealGreen's paid business management software, which is not required but often promoted.

Website: https://www.realgreen.com/templates/estimate/landscaping

7. Skynova: Online Estimate Generator

Skynova offers a fast, web-based tool for creating a free landscaping estimate template directly in your browser. Unlike a downloadable file, this platform guides you through filling out fields, adding your logo, and inputting line items for services like lawn mowing, tree trimming, and mulching. The system then generates a professional-looking PDF that can be downloaded or emailed directly to your client.

The key advantage of Skynova is its integrated workflow. Once a client accepts the estimate, it can be converted into an invoice with a single click, streamlining the billing process. The platform also includes features like open-tracking on emailed estimates, giving you valuable insight into when a potential customer has viewed your proposal. This makes it a significant step up from static Word or Excel templates.

Who Is It Best For?

Skynova is ideal for solo operators, small landscaping businesses, and maintenance crews who need to generate clean, professional estimates on the fly without complex software. If you want a straightforward system to create, send, track, and then invoice for jobs, its free tier provides an excellent and efficient solution. It's perfect for those who find spreadsheets clunky but aren't ready for a full-scale business management platform.

• Pros:

  • Extremely Fast: Create and send a polished, branded estimate in just a few minutes directly from your browser.
  • Integrated Workflow: Easily convert accepted estimates into invoices, saving administrative time and reducing errors.
  • Professional Appearance: Generates clean, well-organized PDFs that include your company logo and contact details.
  • Email Tracking: Provides confirmation when a client opens your emailed estimate, helping you time your follow-ups.

• Cons:

  • Limited Free Features: Advanced functionalities, such as accepting online payments or creating recurring invoices, are part of the paid subscription.
  • Less Customization: Offers less design flexibility compared to building a template from scratch in Excel or Google Sheets.

Website: https://www.skynova.com/template/estimate/landscape

8. FreshBooks

FreshBooks offers a free landscaping estimate template page that serves as a direct entry point into its broader accounting and invoicing ecosystem. Users can download a simple, clean template in various formats, but the platform's primary value lies in its clear upgrade path. It is designed for businesses that anticipate needing more than just a static document and are considering a more integrated financial management tool.

The key differentiator is the seamless transition from the free template to FreshBooks' cloud-based software. With the full platform, landscapers can create, send, and track the status of estimates from their mobile device. Once a client approves a bid, it can be converted into an invoice with a single click, streamlining the entire sales and billing cycle and connecting it directly to your accounting records.

Who Is It Best For?

FreshBooks is ideal for solo operators and small landscaping companies that need a simple estimating solution now but plan to adopt a more comprehensive business management tool soon. If you want to manage estimates, invoices, payments, and expenses in one place, the free template serves as a risk-free introduction to the FreshBooks environment.

• Pros:

  • Clear Upgrade Path: Easily transition from a basic template to a full-featured quoting, invoicing, and accounting platform.
  • Mobile Functionality: The full app allows you to create and manage estimates on the go, a huge plus for contractors in the field.
  • Integrated Ecosystem: Connects estimates directly to invoicing and accounting, reducing administrative work and improving financial tracking.
  • Generous Trial: Offers a 30-day free trial to explore the full software suite without immediate commitment.

• Cons:

  • Paid Features: All advanced features like mobile tracking and invoice conversion require a paid subscription after the trial period ends.
  • Promotional Focus: The template page is heavily geared toward encouraging users to sign up for the paid service.

Website: https://www.freshbooks.com/estimate-templates/landscaping

9. Billdu

Billdu offers a collection of stylistically diverse templates for businesses that want a professional look without the design overhead. Unlike single-template downloads, Billdu provides several designs, including "Stripe," "Classic," and "Modern," allowing you to choose a layout that best aligns with your company's branding. This visual variety is its main draw for small businesses and solo operators.

Each design is available as a free landscaping estimate template for download in Microsoft Word, Excel, or Google Sheets. This flexibility allows users to integrate the template into their preferred workflow. Beyond the static files, Billdu also promotes its own invoicing and estimating app, which can generate, send, and track proposals from a web or mobile interface, offering an upgrade path for those who outgrow spreadsheets.

Who Is It Best For?

Billdu is ideal for small landscaping businesses, freelancers, and startups that prioritize a polished, modern aesthetic for their client-facing documents but are not yet ready for a full-fledged CRM. If you want more design choice than a generic template offers and appreciate having multiple file formats available, Billdu's library is an excellent starting point.

• Pros:

  • Quick Visual Variety: Multiple professional designs allow you to match your brand's look and feel easily.
  • Simple and Accessible: The templates are straightforward with a minimal learning curve, perfect for small business owners.
  • Multiple Export Formats: Downloadable in Word, Excel, and Google Sheets to fit existing business processes.
  • Upgrade Path: The optional app provides a clear next step for businesses wanting to digitize their estimating process.

• Cons:

  • App is Subscription-Based: The advanced features like estimate tracking and online sending are locked behind the paid Billdu app.
  • Limited Customization: While visually appealing, the core structure of the templates is relatively fixed compared to building one from scratch.

Website: https://www.billdu.com/estimate-template/profession-landscaping/

10. Moon Invoice

Moon Invoice provides a straightforward and highly flexible free landscaping estimate template for contractors who value working in familiar software. Instead of a single file type, it offers downloadable versions in Word, Excel, Google Docs, and Google Sheets, catering to a wide range of user preferences. This multi-format approach is its key advantage, allowing you to choose the tool you are most comfortable and efficient with.

The templates are well-structured, featuring clearly defined sections for materials, labor descriptions, quantities, rates, and totals. They also include dedicated fields for taxes and discounts, making financial calculations transparent for the client. Accompanying the downloads is a practical step-by-step guide on how to fill out the estimate, which is especially helpful for new business owners or estimators looking to standardize their process.

Who Is It Best For?

Moon Invoice is ideal for small to mid-sized landscaping businesses, freelancers, and startups that need a simple, professional-looking estimate without the learning curve of new software. If your team relies on Microsoft Office or Google Workspace for daily operations, these templates integrate seamlessly into your existing workflow. The flexibility makes it suitable for quoting anything from routine lawn maintenance to more involved installation projects.

• Pros:

  • Multi-Format Flexibility: Downloadable in Word, Excel, Google Docs, and Google Sheets to fit your preferred workflow.
  • Comprehensive Fields: Includes all essential line items, plus specific sections for taxes and discounts.
  • Helpful Guidance: The website provides clear instructions on how to complete the estimate accurately.
  • Completely Free: The templates are available for direct download without any sign-up or trial requirements.

• Cons:

  • Software Promotion: The free resource is used to promote Moon Invoice's paid invoicing software, which may be distracting for some users.
  • Manual Data Entry: As a static template, it lacks automation and requires manual input for all calculations and client details.

Website: https://www.mooninvoice.com/estimate-template/landscaping

11. InvoiceFly

InvoiceFly offers a streamlined and minimalist free landscaping estimate template for contractors who value simplicity and clarity. The platform provides a clean, modern template that is immediately accessible in multiple formats, including Google Docs, Google Sheets, Word, Excel, and PDF. This multi-format approach ensures compatibility with virtually any office software, eliminating the need for specialized apps or subscriptions.

The template's design prioritizes readability, making it easy for clients to understand the scope and cost of the proposed work. Key sections for company branding, labor costs, material lists, and warranty terms are clearly laid out and simple to customize. InvoiceFly's core strength is its focus on getting a professional-looking estimate out the door quickly without the learning curve associated with more complex software.

Who Is It Best For?

InvoiceFly is ideal for solo operators, small landscaping businesses, or startups that need a straightforward, professional-looking template without any bells and whistles. If your priority is creating a clean, printable estimate in a familiar program like Word or Google Docs, this is an excellent, no-cost option. It’s perfect for companies that don’t yet need advanced job costing or automated calculations.

• Pros:

  • Universal Compatibility: Downloads are available for common software (Word, Excel, Google Suite), requiring no new programs.
  • Clean, Professional Design: The minimalist layout is easy for clients to read and understand, which can help build trust.
  • Completely Free: The template is genuinely free to download and use without signing up for the main InvoiceFly service.
  • Quick to Customize: Simple structure allows for fast branding and project-specific edits.

• Cons:

  • No Advanced Features: Lacks automated calculations, item libraries, or integration capabilities found in dedicated software.
  • Upsell Opportunity: The free template is part of a funnel to promote InvoiceFly's paid invoicing tools.

Website: https://invoicefly.com/free-resources/free-templates/estimate-templates/landscaping-estimate-template/

12. Joist

Joist offers a unique hybrid approach, combining a straightforward free landscaping estimate template with a powerful app designed for contractors. The platform provides downloadable and printable estimate forms in both Word and Excel formats. This allows landscapers to start with a traditional, editable document they can fill out on-site or in the office, catering to those who appreciate a tangible paper trail.

The key differentiator for Joist is its clear upgrade path. While the templates are free and fully functional on their own, they are designed to integrate with the Joist app. This app transforms the static document into a dynamic tool for creating, sending, and tracking estimates, collecting client signatures, and even converting approved bids into active jobs. This creates a complete ecosystem that grows with a contractor's needs, from simple paper forms to a streamlined digital workflow.

Who Is It Best For?

Joist is ideal for small-to-medium-sized landscaping contractors, especially owner-operators and tradespeople who want the flexibility of printable forms but are looking for an easy entry into digital job management. It’s a great fit for businesses that want to professionalize their client interactions, speed up approvals, and improve project tracking without committing to a complex, enterprise-level system from day one.

• Pros:

  • Contractor-Focused Ecosystem: The templates and app are specifically tailored to the needs of trade professionals.
  • Clear Path to Digital: Seamlessly transition from a basic template to a full-featured app for digital approvals and job conversion.
  • Simple and Editable Downloads: The free Word and Excel files are easy to customize and use immediately for on-site estimates.
  • Improved Client Interaction: The app enables professional estimate delivery, e-signatures, and clear communication.

• Cons:

  • App-Dependent Features: The most powerful features, like tracking and client approvals, require using the Joist app and signing up.
  • Basic Standalone Templates: Without the app, the downloadable templates are functional but relatively basic compared to more detailed spreadsheets.
  • Paid Tiers: Advanced app functionality is locked behind paid subscription tiers.

Website: https://www.joist.com/estimate-templates/landscaping/

Free Landscaping Estimate Template: 12-Tool Comparison

From Template to Triumph: Choosing the Right Tool to Grow Your Business

Navigating the world of landscaping estimates can feel like charting a dense, overgrown forest. Yet, as we've explored, the right tool acts as your machete, clearing a path toward professionalism, accuracy, and profitability. This comprehensive guide has walked you through a curated selection of resources, from simple downloadable files to sophisticated software, each designed to solve specific challenges in the bidding process. We’ve dissected everything from the straightforward utility of a free landscaping estimate template in Excel or Google Sheets, perfect for new ventures, to the interactive, form-based solutions offered by platforms like Jotform and the project management-centric templates from Smartsheet.

The central takeaway is this: your estimating tool should evolve with your business. What works for a solo operator handling a few residential maintenance contracts a week is fundamentally different from what a growing firm needs to bid on complex commercial hardscape projects. The key is to honestly assess where you are on that journey and select a tool that meets your immediate needs while allowing room for growth.

Key Insights and Actionable Next Steps

To transform these resources from a simple list into a catalyst for your business, consider these final points. The most effective tool is not necessarily the most complex, but the one you and your team will use consistently and correctly.

1. Match the Tool to Your Business Stage:

• Starting Out (Low Volume, Simple Jobs): Stick with the basics. A well-organized, customized template from sources like Jobber or even a simple Smartsheet template is your best starting point. Focus on mastering the fundamentals: accurate material costs, realistic labor hours, and clear descriptions. Your goal is consistency, not complexity.
• Growing (Medium Volume, Varied Jobs): This is the crucial transition phase. You’re bidding more frequently, and manual data entry is becoming a bottleneck. Tools like Skynova, FreshBooks, or ArcSite offer a middle ground. They introduce automation, online access, and client management features that save significant time without the full commitment of an enterprise-level platform.
• Scaling (High Volume, Complex Projects): When your estimators spend more time on manual takeoffs and spreadsheet formulas than on strategy, you've outgrown templates. The cost of their time now exceeds the cost of specialized software. This is the moment to invest in a dedicated platform that automates the entire pre-construction workflow.

2. Don't Underestimate Customization: No free landscaping estimate template is a perfect, out-of-the-box solution. Your first step after downloading any template should be to tailor it to your business. Add your company logo, branding, and contact information. More importantly, pre-populate it with your specific material costs, labor rates, and common service line items. This initial investment of time pays dividends on every subsequent estimate you create.

3. The True Cost of "Free": Remember that "free" often refers only to the upfront financial cost. The hidden costs are measured in your time, the potential for manual errors, and the opportunities lost while you're bogged down in administrative tasks. An inaccurate bid, whether too high or too low, can cost you far more than a monthly software subscription. Regularly evaluate if your "free" process is actually hindering your ability to win more profitable work. The ultimate goal is to move from a reactive bidding process to a proactive, strategic one, and the right tools are what make that transition possible.

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Ready to graduate from templates and spreadsheets? When manual takeoffs and inaccurate bids are costing you more in time and lost jobs than a subscription, it’s time to upgrade. Discover how Exayard uses AI-powered automation to help you bid on more projects with greater accuracy and confidence by visiting Exayard to see the future of landscaping estimation.