Clients can accept and sign a bid — or decline it — directly on its share page, without an account. The result reaches you as a notification and email, and the exact document they signed is preserved.

Below the bid content, the share page shows an Accept proposal card. The client enters their name, then signs one of two ways using the Type and Draw tabs: typing their name as a signature, or drawing one with a mouse or finger. Both carry the same note: by accepting, they agree the signature is the legal equivalent of a handwritten one.

A Print or save as PDF button at the top of the page lets the client keep a copy. After acceptance, the saved copy includes the acceptance record and signature.

When the client clicks Accept proposal, a green banner replaces the form: "Accepted by {name} on {date}", with their signature. Acceptance is final — the first signature stands, a later visitor cannot sign again or decline, and the bid's pricing controls (discount, exact total, expiration) lock on your side.

A quieter Decline link sits under the accept card. The client can add an optional reason before confirming with Decline proposal.

Declining never locks the bid. The page shows "Declined by {name} on {date}" with the note "Changed your mind? You can still accept below." — the accept card stays available, and a later acceptance supersedes the decline. The decline reason is visible only to your team, never to other link visitors.

Both outcomes notify you immediately, in-app and by email: Your bid was accepted or Your bid was declined. The decline message includes the client's reason if they gave one. These emails always send — they are not affected by notification settings.

In the document editor, an Accepted or Declined badge appears in the header. Click it for the details: who signed, when, the signature itself, whether it was a typed or hand-drawn signature, and any options the client selected (see Client options).

In the file explorer, the same state shows as a small green or amber chip on the document, with the name and time in its tooltip.

The acceptance record stores the client's name, the time, the signature method, and the signature itself. At the moment of acceptance, Exayard also saves a copy of the exact document the client signed into version history, labeled as the signed snapshot — later edits to the bid never touch it.

For the audit trail, the signer's IP address is stored only as a cryptographic hash, never as the raw address.