FFE Estimating in Half the Time

FF&E takeoff software helps contractors and procurement teams quantify furniture, fixtures, and equipment from architectural plans, interior design packages, and FF&E schedules. This includes everything from office chairs and desks to hospital beds, restaurant booths, bathroom accessories, and specialty equipment. FF&E takeoffs are notoriously detail-heavy — a single hotel project might have 40+ unique items repeated across hundreds of rooms, each with specific finishes, sizes, and manufacturers. Manual takeoff means cross-referencing room-by-room schedules against floor plans, a process that invites counting errors and missed items that surface as costly change orders during installation.

AI-powered FF&E takeoff software like Exayard reads furniture schedules and floor plan symbols simultaneously, matching item tags to schedule entries and tallying quantities by room, floor, or building. Instead of manually counting every chair symbol across 200 hotel room plans, the AI identifies repeated layouts and multiplies accurately. It also catches discrepancies between schedule quantities and what actually appears on the plans — a common source of procurement errors. For FF&E dealers, installers, and owners representatives, Exayard turns a multi-day counting exercise into a task that takes hours, with higher accuracy and a clear audit trail.